Welcome to the OnRequest™ Client e-Update... the Support, Development and Production teams at Advanced Planning Technologies, Inc. will be bringing you timely and critical user information to expand your knowledge of OnRequest™ and facility managment-related issues.

In this issue... The OnRequest™ Revision Guide

OnRequest™ Revision Guide
June 2004

Advanced Planning Technologies, Inc. strives to build leading-edge software with precision drawings. Your drawings are the cornerstone to accurate reporting and facility management. By keeping all of your facilities' drawings up-to-date in a timely fashion we are your partner in creating the best tool in managing your district every day.

It is our goal to start with accurate plans immediately, but we realize that changes are made to buildings and grounds on an as-needed basis. That's why you have a comprehensive service support agreement to cover these changes when they need to be made. The guide below will help you get those changes to us quickly so we can get your OnRequest™ Master Project back in your hands as soon as possible - and you can generate reports and plans that are meaningful and comprehensive!

Let's Start with The Overall/Base Plan

There are several ways a revision can be submitted to APT, depending on what technology you have available to you and/or your IT department. No matter how the revisions are submitted, your first step should always be to print an overall plan of your drawing from OnRequest™ and circle the area which requires the change. Every page with revision you send to APT should have the name of your district, the building name and the floor level on it. This overall revision plan can be done on a print out or using Adobe Acrobat™ PDF:

Now we'll see how one can proceed depending on the resources available.

Scenario One (Best): I have access to a CAD program.

Once you have made your overall plans for each level, start with the existing OnRequest™ drawing, export the walls and details into a DXF or DWG file, and make revisions in another application such as AutoCAD™. You may have someone on staff who has talents in the CAD field or access to a CAD professional in the Architectural sector. Submit the overall plan in either an Adobe Acrobat™ PDF or a hard copy, the OnRequest™ checkout drawing, and your .dwg or .dxf from your drafting program. This is commonly done with floor plan, roof plan and site plan revisions at many districts. Please feel free to contact us at Advanced Planning Technologies, Inc. for how this can save you and your architects and engineers time.

Scenario Two: I have blueprints for the revision/addition.

Once you have made your overall plans for each level, locate the scaled blueprints that correspond to each area which requires change. Be sure to clearly mark each print that will match up to your OnRequest™ drawing.

Scenario Three: I only have dimensioned hand drawings for my revision

Once you have made your overall plans for each level, print each enlarged area of the OnRequest™ drawing which requires revision. You can either do this by making prints from within OnRequest™ and marking them up by hand, or by using Adobe Acrobat™ and using the drawing tools within the full version:

Scenario Four: I only have rough drawings with no dimensions, should I send them anyway?

No. Please go to the site and take field measurements of the area, and mark-up a print out of your OnRequest™ drawing, with accurate dimensions for the best results and quickest turnaround.

More Tips for Marking Up Your Revisions:

• Always call or email Shelli Kult, Production Manager, before sending any revision work to see how your project will fit into the production schedule.
• Make copies of what you send to APT before you send it - and verify the revision when you get it back. Notify the Production Department right away if you note a discrepancy.
• When a checkout is returned to you, be sure that you check in the drawing that is returned to you, not the checkout which was sent out in the first place. This happens more frequently than one might imagine. Because of the special date-stamp that OnRequest™ gives each time-code, once a check-out is erroneously checked-in, the revision will have to be redone on that drawing.
• If you supply blueprints for the Production Department you do not need to re-draw the affected area for APT. Just include the overall OnRequest™ print as shown on page one of this guide and indicate the blueprint sheet numbers for each affected area.
• Combine multiple sheets for the same building in Adobe Acrobat™ into one file, instead of having the separate floor for one school in separate files.
• Please do not use "running" dimensions:
• 
• Do not use the "sticky-note" function in Adobe Acrobat™ when marking up your drawings:
• 

• When you e-mail checked out drawings to APT, please archive them into one WinZip™ archive per OnRequest™ drawing.
• Please use the following naming convention when making Win-Zip™ archives:
• CO_District_SchoolName_XXXXXX.zip
  example: CO_Rosemount_EaganSHSite_061504.zip
• When APT returns the drawing it would be called: CO_Rosemount_EaganSHSite_061504_out.zip
  

The above rules apply for Site Plan revisions as well. The most critical is the overall plan, but the same rules in general apply, in addition to these guidelines:

1. When indicating a change, show measurements for the changes in surface.
2. When field verifying roads and parking lots, indicate which side of the curb you are measuring to and from. Be consistent throughout the entire set of revisions.
3. When removing an item, show what will be replacing that space, i.e. ground cover. Walks, etc.

Advanced Planning Technologies, Inc.
Attn: Shelli Kult, Production Manager
319 Main Street, Suite 400
La Crosse, WI 54601

Getting around on the OnRequest™ website:

If you are new to OnRequest™ or an old "pro" ready to add some tools to your skill set, our website is a good place to start.

We're building a database of your support questions, facility management issues, and FAQ which are at your fingertips, 24/7.

Already available on the OnRequest.info website:

• OnRequest™ FAQ;
• Demonstrations of our OnRequest™ ViewOR™ suite of products;
• A catalog of the Features of OnRequest™;
• A Glossary of OnRequest™ and Facility Management Terms;

....and more is on the way!

OnRequest™ Support information:

You can receive OnRequest™ Support in a variety of ways:

• Via e-mail: support@apt-cafm.com
• Via phone: 608.785.7077
• Via mail: Advanced Planning Technologies, Inc. 319 Main Street, Suite 400, La Crosse, WI 54601