Welcome to the OnRequest™ Client e-Update... the team at Advanced Planning Technologies, Inc. will be bringing you timely and critical user information to expand your knowledge of OnRequest™ and facility managment-related issues.

In this issue...

• NEW! Advanced Planning Technologies, Inc. offering Electronic Archival
• Emergency Managment Plan Implemenation with APT, Inc. and OnRequest™
• How to get OnRequest™ support

Are you and your district prepared for the hazards that may strike? Emergency management plans are all over the news these days. APT, Inc. has compiled a list of ways OnRequest™ can help you with emergency management planning. As always, we welcome your feedback on unique ways you have utilized OnRequest™ for your emergency planning.

Remember, APT, Inc. can assist you with OnRequest™ implementation or, if you prefer, we can recommend a certified business partner to help you get the job done.

APT, Inc. would like to take this opportunity to also announce a new service offering for your consideration: electronic archiving of your blueprints. You may not have electronic back-up files for all the buildings you have that were constructed before CAD became common. In addition to back up files for these paper documents in case of emergency loss, electronic files are significantly easier to use. Communication with vendors is much easier and more accurate when you need to send the details and would like to easily e-mail mark-ups of your prints. We have the experience to do the electronic archiving professionally and organize your files into the way you are used to viewing them; organized by trades and indexed by date. Remember, these are climate and age sensitive documents; let us create an indexed electronic archive to protect you from the unexpected and enable you to work more efficiently at the same time.

Please give us a call if you are interested in implementation services or blueprint archiving services.

Personal Message from Advanced Planning Technologies, Inc.

We all have family members and friends that we care about. To help them, yourself and fellow employees, it is advisable to establish a Comprehensive Emergency Management Plan as soon as possible. The better prepared we all are, the less our facilities and personnel will be stretched in an emergency, and resources can be used most efficiently.

• A Comprehensive Emergency Management Plan (CEMP) is the document that defines and determines what to do in the event of an emergency. It describes the mission, scope, situation, policies, concept of operations, and the general responsibilities for emergency management activities. A CEMP will detail the constructs of the Emergency Management Committee (EMC), give the scope and details of each Emergency Support Function (ESF), and then outline the procedures for implementing the plan's concepts when disaster strikes.
  
• CEMP defines physical and legal jurisdictions. Define who is in charge and of what. EMC’s consist of administrative officials, staff, PTO, Neighbors, etc. who have a knowledge and interest in public safety issues.... (read more)

• Mitigation involves analyzing the hazards that a school potentially faces and developing methods for reducing their impact. This process is known as Hazard Identification and Vulnerability Analysis (HIVA). If a city or town has a river running through it, then flooding is a potential hazard. If a lumberyard is part of the local economy, then fire is a hazard, if tornados are a known threat, then weather is a hazard, if a major chemical using business/plant is around, then biohazard is an issue. The Administration must take a detailed look at all the natural and manmade hazards affecting their area, make an analysis on who/what is impacted by a potential disaster, and come up with recommendations to alleviate these hazards.

• Preparedness
  Steps to prepare for a defense against potential disasters are formulated to be carried out by each department responsible for their Emergency Support Function. Activities could include everything from stocking up on emergency supplies to buying earthquake or flood insurance. Any action taken to reduce possible injury and loss, including training and educational activities, is preparatory to creating an effective emergency response.

• Response
  Once an emergency arises, response activities include those that directly save lives and property, minimize damages, and enhance emergency support functions. Each ESF, from transportation to energy, coordinates its efforts through an Emergency Operations Center (EOC). An EOC is the command and communications center for response operations, usually located in a building that is safe and secure. An EOC locale may vary depending on the nature of the disaster, perhaps be mobile or another school building or possibly a local business. Being flexible during a disaster is necessary, because sudden change is normal. When planning emergency response, EOC members may also decide to be flexible in their choice of emergency directors. If a major fire is threatening, it may make more sense to have the school’s principal direct emergency operations rather than the superintendent. This chain of command can be defined during the planning process.

• Recovery
  After a disaster situation has passed, there are still recovery activities to complete. These include restoring lost utilities such as gas, water and electric. Public roadway clean up, clearing debris, reconstruction and repairs are all actions aimed at returning life to normal. It is important to conduct a damage assessment as soon as possible to determine the amount of damage to buildings and/or property and the monetary cost to the school district.

• Post Disaster
  Even if a major disaster never takes place, it is recommended that a Comprehensive Emergency Management Plan be revisited and retooled every four years. The health, safety and welfare of each community depend upon it.

-----> Useful web links that can improve your Comprehensive Emergency Management Plan (read more)

Simple Sample: EMERGENCY INSTRUCTIONS (read more)

Using OnRequest's layersets and reporting functions to meet your CEMP needs:
A Checklist

Getting around on the OnRequest™ website:

If you are new to OnRequest™ or an old "pro" ready to add some tools to your skill set, our website is a good place to start.

We're building a database of your support questions, facility management issues, and FAQ which are at your fingertips, 24/7.

Already available on the OnRequest.info website:

• OnRequest™ FAQ;
• Demonstrations of our OnRequest™ ViewOR™ suite of products;
• A catalog of the Features of OnRequest™;
• A Glossary of OnRequest™ and Facility Management Terms;

....and more is on the way!

OnRequest™ Support information:

You can access OnRequest™ Support in a variety of ways:

• Via e-mail: support@apt-cafm.com
• Via phone: 608.785.7077
• Via mail: Advanced Planning Technologies, Inc. 319 Main Street, Suite 400, La Crosse, WI 54601

all content copyright 2005 Advanced Planning Technologies, Inc.
None of the content of this transmittal may be reproduced or duplicated without express written consent of Advanced Planning Technologies, Inc.